As people’s working patterns have changed and hybrid working becomes the standard, it’s more important than ever to make sure your workspace is operating as efficiently as possible. There are also studies to show that making these efficiency changes can lead to improved health and wellbeing for your employees, as well as higher productivity.
This survey will help you identify areas for improvement in your business that will contribute to your net zero journey. Once you’ve done it, you’ll have lots of actions to get working on – the goal is to find some short-term quick wins that you can implement right away.
Walk around your workplace and complete this survey. If you have a big space you can do a survey for each floor, you can also delegate it to an employee working in that area as they’ll be familiar with the layout. Once you’ve completed the survey pick up to five points (or more!) where you can implement quick win actions. It’s a great way to start embedding net zero in your business, and engaging colleagues as they see changes happening.
It’s good to be aware of the longer-term actions, but it’s unrealistic to implement everything at once. You’ll see this survey again in module four when you’ll be working on your net zero action plan, so don’t worry if you’re not sure of all the answers or you have some long-term actions. At this point, you’re completing this survey so you can make changes that are quick and easy to implement so you can focus on the medium- and longer-term actions in the later modules.
This resource covers our suggested minimum requirements which are everything in Scope 1 and Scope 2. For Scope 3, it’s employee commuting, business travel including accommodation, employees working from home, water usage, waste and purchased goods and services as a minimum. Scope 3 emissions beyond our suggested minimum can be extremely difficult to measure and we don’t cover that in this course, but you can use our list of useful organisations to get help with calculating these emissions.
If you’re struggling to think of your five action points, here are some suggestions:
- Make sure heating is set to 21°C
- Turn off any heating in unused spaces
- Bleed all radiators
- Make sure natural light isn’t blocked
- Engage employees on energy saving activities at the office and at home
- Engage employees on water saving activities at the office and at home
- Monitor employees’ printing rate to see where you could be more efficient
- Update lighting to energy efficient LED lighting
- Purchase sustainable goods
- Remove employees’ personal bins and replace with recycling stations
Electricity – onsite electricity generation
|Onsite electricity generation||Yes||No||N/A||Action|
|Efficiency||Is your onsite electricity generation
equipment (such as solar panels)
|Efficiency||Is heating equipment maintained
regularly – for example, are your
radiators bled and are your boilers
|Have you adapted the heating
system to the space and are your
employees comfortable with the
|Can radiators and boiler pipes be
insulated and lagged?
|Can radiators have reflectors fitted?|
|Is the heating system older than
eight years and can it be replaced?
|Are radiators and other heating
surfaces clear of obstructions?
|Is the heating provided by fan coil
units instead of radiators?
|Are the fan coil units nearing their
end of useful life?
|Can repair work be conducted and
draught seals installed?
|Are windows double or triple
|Heating period||Do you have control over the
|Are unused spaces being heated?|
|Are heating and cooling running
|Does the boiler have timers
installed and are they set in working
|Heating level||Is the space too hot or too cold?|
|What is the thermostatic radiator
valve (TRV) setting on radiators?
Note: comfortable temperatures of
19°C are usually maintained when
TRVs are set to three. If it’s at five or higher, there’s no control over the heat emitted.
|Is the heating set to around 21°C?
Note: You can cut fuel consumption
and costs by about 8% through a 1°C
drop in average temperature.
Refrigerants – owned by you (optional)
|Efficiency||Are cooling systems maintained regularly and are there records?|
|Is the cooling system adapted
to the space and are employees
comfortable? Note: Air conditioning shouldn’t be switched on until temperatures reach 24°C
|Are air conditioning units older than
|Are the filters in ventilation systems
|Are air conditioning units in server
rooms set below 20°C?
|Cooling period||Are windows and doors closed
when heating or air conditioning is
|Are employees happy with the
|Are timers working and on the
|Cooling level||Can natural ventilation be used to
|Efficiency||Are fridges maintained regularly
and are there records?
|Are fridges set to below 3°C?|
Transport – company owned vehicles
|Company owned vehicles||Yes||No||N/A||Action|
|Travel alternatives||Can technology replace some travel
(such as video conferencing)?
|Are certain journeys avoidable?|
|Can you electrify your fleet?|
|Do you need to provide company
|Do you audit your vehicles’
|Can you downsize your vehicles?|
|Do you provide training for drivers
on economic driving?